Shepherd Sesquicentennial Committee
The meeting began at 7:00pm at the Coe Twp Hall. Members present were; Dennis Oyster, T. Hohlbein, L. Coughlin, S. Davidson, M. Davidson, J. Gluch, R. Bragg, J. Morgan, P. Sandel, ML Randolph-Walter, N. Oren, E. Wilberding, J. Wilberding, G. Gross, & C. Gross. Three guests were present; Pam Chartrand, Rita Gall, and ????? (please help me fill in the blank)
A motion was made by L. Coughlin and 2nd by Joyce Gluch to accept the Secretary’s minutes with the addition to the dress contest portion to note the plaques to be given away as prizes are to cost $15-20 ea. The winning contestants will also receive local merchant certificates of approx $15.00. Motion carried.
ML Walter made a motion to accept the treasurer’s report. It was seconded by R. Bragg. Motion carried.
Old Business:
Opening Ceremonies – To be at Village park. A sound system from CMU is to be utilized. The ice cream is to be donated by Joe Travis. A. J’s & Shepherd Bar to donate toppings.
Banners – Orders for 108 have been taken. 77 banners are in. Deadline for banner sales to be August 3, 2007
King & Queen contest – T. Hohlbein reported he met with the student council again. It looks as though 2 young men and 2 young ladies are vying for the King & Queen spots. Sashes and crowns have been ordered. The student council is making signs for the float. The committee agreed it would be nice to ask the 1957 Centennial Queen to ride on the float w/any court members we can locate. The 1957 Queen was Jean Clevenger Lee. One of the court members was Joyce Travis Leonard.
Calendar committee – P Sandel reported the calendar sales are at 278. A discussion followed of whether or not to pursue another printing of the calendars. With approx 220 calendars remaining it was decided another printing would not be warranted. It was suggested the calendar committee may want to pull enough calendars to have a balance to sell during the Sesquicentennial. One number suggested was 100.
Dress contest – The deadline for the dress contest is August 9. Entries have been slowly coming in.
Beard Contest – With J. Bush under the weather it was decided he may need a co-chair. Jon Morgan stepped up to the plate to fill this need. It was suggested he may want to re-contact the judges: Heather Wolf, Deb McLoughlin, Julie Salisbury, and Kristy Bush.
Mural – Looks like four students were mainly involved, although more have been providing physical labor. It was decided to table prizes for them until talk with Joyce Bleecker.
Pie Baking Contest: Prizes for winners to be donated by Gail Pifer. An extension of the deadline to August 3 was discussed. This would give ML Walter time to get one more announcement in the Shepherd Argus.
Contest Prizes – D. Oyster reported the Shepherd Chamber has agreed to fund the plaques and gift certificates at $15.00 each for the dress contest and 5- $25.00 certificates for the beard contest.
Jail Offenses – No one in the group had any more ideas than what was suggested from last week’s list. J. Wilberding wanted to stress that it was to be all in fun. We need to be watchful of those who do not want to participate. We do not want to offend anyone.
Time Capsule – Still need to come up with ideas for items to place inside of capsule. The unit is only 6” in diameter.
T-Shirts – Committee members need to order their shirts by August 3. Balance of shirts to be pulled from stores to be sold during Sesquicentennial.
Parade – Need vehicle for couples married over 60 years. Tom has approx 12 couples. It was suggested to use people mover. We want to be able to use signs to acknowledge ea. couple. A vehicle for those involved in the dress & beard contests. Bob Bates will ride in the parade as the oldest male citizen. L. Coughlin will provide transportation for Mr. Bates. Emma Lyons is to be the oldest female.
Arts & Crafts – Right now there are only 6-8 vendors. Payment has been received from 2. It was suggested they should be moved to the uptown area. This may affect the boy scout troop and their fundraiser. S. Davidson made a motion to contact them and see if they want to be with the arts & crafts or if they would like to do both nights of entertainment. This motion was seconded by P. Sandel. Motion carried. It was decided the Medieval Faire done by the Art Club would still get exposure at the school with the different things going on near the Little Red Schoolhouse.
Olde Tyme Baseball – T. Hohlbein was informed by the baseball team there was not enough members avail that weekend to hold the event. Tom is making contact with someone from Grand Rapids who has ties with people who also do this to see if they are interested.
Fireworks – Steve is checking with State of Mi for permit. Fee will be waived because govt body.
Community Pig Roast – Steve reported this may not be a competition. It is to be held at the Salt River Park.
Local Entertainment – 14 acts total to perform, 7 on ea night. Still checking on wagons for staging.
Tractor Pull – Appears 50 – 60 are signed up. There will be three classes. Trophies will be awarded.
Chicken Dinner – Lions Club now selling tickets. They are $8.00ea. There will not be a specific site to eat dinner. They will be picked up as a “to go” box. People will be welcome to eat them in the parks.
New Business:
Car Bash – Pam Chartrand asked permission to have a fundraiser for her sister, Wanda Gall. She has a disease that has affected her liver and she is on a transplant list. This fundraiser is a “car bash”. A car bash is where you pay to damage a vehicle. They would like to hold it on Saturday, August 18th from 11:00-4. They have a car already donated. They are in the process of asking Jeff Platt to use the Marathon Station parking lot. They will have liability insurance and clean-up immediately afterwards. Because it is on private property, the group felt it was not necessary to make a motion for them to have it, but agreed it was a good cause.
Advertising – Steve to have a representative from The Morning Sun at the next meeting. D. Oyster has been in contact with Kathy Murphy regarding radio advertising. Between the two of them, it was felt approx $3,000.00 was needed to get the exposure needed. A motion was made by G. Gross to approve $1,000.00 for radio advertising. This was seconded by T. Hohlbein. Motion carried. Dennis is going to approach the chamber for additional money.
Mugs – The chamber has decided to order mugs to sell for the Sesquicentennial. They will be ordering 144 and sell them for approx. $5.00 – 6.00 each.
Lee Coughlin made a motion to adjourn at 8:59PM. ML Walters seconded that motion. Motion carried.
Next meeting to be held on August 1, 2007 at 7:00PM at the Coe Twp Hall.
Respectfully Submitted,
Patti Sandel
